Executive Administrator – Job Description

We’re looking for a proactive and highly organized Executive Assistant to support our expanding FinTech company. In this role, you’ll work closely with the founders, helping them reclaim their time so they can focus on the most strategic aspects of the business.

Key Responsibilities

• Manage executive calendars, appointments, and scheduling across multiple time zones
  

• Coordinate internal and external meetings, including agendas, minutes, and follow‑ups
  

• Prepare reports, presentations, and documentation for leadership and client meetings
  

• Support operational workflows, project coordination, and administrative processes
  

• Handle confidential information with discretion and professionalism
  

• Manage email correspondence, task prioritisation, and communication on behalf of executives
  

• Assist with travel planning, itineraries, and logistics
  

• Maintain organised digital filing systems and documentation
  

• Support onboarding, HR coordination, and internal communication activities
  

• Liaise with cross‑border teams (UK, US, Canada, Caribbean) to ensure smooth operations
  

• Track deadlines, deliverables, and project milestones
  

• Assist with procurement, vendor coordination, and office administration (where applicable)
  

Requirements

Required Skills & Qualifications

• 2–5 years of administrative or executive support experience
  

• Strong organisational and multitasking abilities
  

• Excellent written and verbal communication skills
  

• Proficiency with productivity tools (Microsoft 365, Google Workspace, Zoho apps)
  

• Ability to work independently and manage competing priorities
  

• High level of professionalism, confidentiality, and attention to detail
  

• Experience supporting senior leadership or C‑suite (preferred)
  

• Familiarity with project coordination or operations support (advantageous)
  

Competencies

• Proactive problem‑solver
  

• Strong time‑management and prioritisation
  

• Adaptable and resourceful
  

• Comfortable working in a fast‑paced, cross‑border environment
  

• Customer‑service mindset with strong interpersonal skills
  

Benefits

Salary Range (UK – Executive Administrator)

• London: £32,000 – £45,000 per year
  

• UK Regions: £28,000 – £38,000 per year
  

• Contract/Associate: £20 – £30 per hour
  

Performance Bonuses

• Annual performance bonus: up to 8–10%
  

• Excellence bonus for project delivery or executive support milestones
  

• Professional development allowance: £300 – £800 (admin certifications, software training)
  

Benefits Package

• Private medical insurance
  

• Employer pension contribution (3–5%)
  

• Paid sick leave (statutory + enhanced)
  

• 25 days annual leave + UK public holidays
  

• Additional leave for training, exams, and volunteering
  

Work Flexibility

• Hybrid or remote working options
  

• Flexible scheduling for executive support needs
  

• Access to London coworking spaces
  

Technology & Support

• Company‑issued laptop and secure cloud tools
  

• Home‑office setup stipend (where applicable)
  

• Access to premium productivity, scheduling, and workflow platforms
  

Professional Growth

• Training in executive operations, project coordination, and workflow automation
  

• Mentorship from senior leadership
  

• Opportunities to support cross‑border teams (UK, US, Canada, Caribbean)
  

• Exposure to high‑level operations, client management, and strategic initiatives
  

Additional Perks

• Access to internal training library and workshops
  

• Recognition awards for outstanding performance
  

• Discounts on partner learning platforms
  

• Invitations to firm events and networking sessions